PRIVACY POLICY & DISCLAIMER

COPYRIGHT © AZ LEGAL 2026. ALL RIGHTS RESERVED

What Is a STAK? The Dutch Trust Office Foundation Explained

What Is a STAK? The Dutch Trust Office Foundation Explained
Nargiz Yusifova
Nargiz Yusifova

If you are preparing your company for the next generation, bringing in investors, or rewarding key staff with a share in your success, you may run into a uniquely Dutch structure: the Stichting Administratiekantoor, better known as the STAK. This trust office foundation is one of the most established governance tools in Dutch corporate law, and it remains highly relevant for entrepreneurs, family businesses, and investors who want to separate ownership from control.

What Is a STAK?

A STAK is a foundation under Dutch law that holds the shares of a company, usually a BV (private limited company), on behalf of others. Rather than holding shares directly, the original shareholder transfers legal title to the STAK. In return, that person or entity receives depositary receipts, often referred to as certificates of shares (certificaten van aandelen).

This arrangement splits a share into two distinct rights: the right to vote at the shareholders' meeting, which stays with the STAK's board, and the right to receive dividends and other economic benefits, which goes to the certificate holder. The result is a clean separation between legal ownership and economic ownership, allowing one party to retain decision-making power while another enjoys the financial upside.

How Does a STAK Work in Practice?

The mechanics of a STAK are relatively straightforward once the structure is in place. The founder, often a company or its existing shareholder, transfers the shares to the foundation. The STAK then issues depositary receipts representing those shares.  The foundation is managed by a board, which may consist of founders, family members, directors, trusted advisers, or independent members. The board manages the foundation in accordance with its articles of association and a separate set of trust conditions (administratievoorwaarden), which set out how voting rights are exercised and how certificates may be issued or transferred.

Certificate holders generally do not exercise the voting rights attached to the shares, although they may have meeting rights and certain information rights depending on the structure. Furthermore, transfers of certificates can often be simpler than transfers of shares, although the administration conditions may impose restrictions or approval requirements.

Why Companies and Families Use a STAK

A STAK is not a mandatory structure, but it solves a recurring problem: how to share financial rewards or transfer wealth without giving up the reins. Several use cases stand out.

  • Employee participation. Businesses use a STAK to grant staff certificates that entitle them to a share of profits, without diluting voting control among the workforce. This can strengthen retention and motivation while keeping decision-making concentrated with management or the founders.
     
  • Business succession. Family businesses frequently rely on a STAK when ownership needs to pass to the next generation. A designated successor can be appointed to the STAK's board and receive voting rights, while siblings or other family members hold certificates and receive a proportional share of the profits without being involved in daily management.
     
  • Capital raising. A STAK may issue certificates to investors representing the economic interest in the underlying shares.
     
  • Asset and continuity protection. Because voting power is consolidated within the foundation's board, a STAK can also act as a defensive layer against unwanted takeovers or sudden shifts in control following unforeseen events, such as the death or incapacity of a shareholder.

These applications are why well-known Dutch companies, as well as international family-owned groups, have used STAK-type structures for decades to combine generational continuity with stable governance.

Is a STAK the Right Fit for You?

A STAK tends to be worthwhile when control and economic benefit genuinely need to be separated, for example, in family succession planning, employee share schemes, or situations where investors want financial upside without governance involvement. It is less useful for very small or simple ownership structures, where the additional layer of a foundation, its board, and its trust conditions may add more administrative overhead than benefit.

Before deciding, it is worth asking who should retain voting control, how many parties will eventually hold certificates, whether the structure needs to accommodate future investors or heirs, and how the foundation's board should be composed to ensure independent and reliable governance. A combination of family members, trusted advisors, or an independent professional on the board is common, particularly where objectivity and continuity matter.

Setting Up a STAK: Requirements and Costs 

Establishing a STAK follows a process similar to setting up an ordinary foundation, with a few additional steps because shares are involved.

  • Notarial deed of incorporation. A Dutch civil-law notary must draft and execute the deed setting up the foundation, including its articles of association, purpose, and board composition.
     
  • Deed of certification and trust conditions. The notary also prepares the documents needed to issue certificates on behalf of the underlying BV, along with the conditions that will govern certificate holders, covering matters such as transfer restrictions and voting procedures.
     
  • Registration with the Dutch Business Register. The STAK must be registered with KVK, the Netherlands Chamber of Commerce. As of 2026, the one-off registration fee is €85.15, in addition to the notary fees, which vary depending on the complexity of the structure.
     
  • UBO registration. The STAK must assess its UBO obligations and determine which individuals qualify as UBOs based on the applicable Dutch anti-money laundering legislation.
     
  • Ongoing compliance. Because a STAK typically functions as a passive share administrator rather than conducting a commercial enterprise, it generally does not meet the thresholds that would require it to file annual accounts with KVK. So, specific reporting requirements should be assessed on a case-by-case basis. Its governance documents and UBO information should nonetheless be kept current.

A STAK is often treated as fiscally transparent for Dutch tax purposes where it merely administers shares and passes economic benefits to certificate holders, although the precise tax treatment depends on the facts and circumstances.

A STAK can be an elegant solution for separating control from economic benefit, but it touches on company law, tax law, succession planning, and UBO compliance simultaneously. Getting the trust conditions, board composition, and certificate arrangements right from the outset is essential to avoid disputes or unintended tax consequences later on.

Need help setting up your STAK? Contact us!

  • What Are Dutch Generally Accepted Accounting Principles (Dutch GAAP)?

    What Are Dutch Generally Accepted Accounting Principles (Dutch GAAP)?

    Bahruz B. Sadigov

  • Personal Income Tax in The Netherlands

    Personal Income Tax in The Netherlands

    Bahruz B. Sadigov

  • The 30% Ruling in The Netherlands

    The 30% Ruling in The Netherlands

    Bahruz B. Sadigov

We are a new generation of lawyers in the fast-paced and evolving world. We proudly meet the needs of our clients by creating smart solutions to their inquiries and guiding them every step of the way.

AZ Legal